Office Manager

San Francisco, CA, US

✓ Dental Insurance ✓ Disability Insurance ✓ Health Insurance ✓ Life Insurance

Description

OFFICE MANAGER - SAN FRANCISCO

About the Company:

Plus Company is a 21st-century alliance of best-in-class creative brands, representing a new model for interagency teamwork. With over 25 agencies that deliver creativity fueled by an innate understanding of culture, technology, and data. Plus Company's work adds tangible value to the human experience and is instrumental to the success of their clients. Plus Company has more than 3,000 employees, across 12 countries in North America, Europe, the Middle East and the Asia Pacific. For more information, please visit www.pluscompany.com

Plus Company agency brands include: We Are Social and it’s sister agencies, Socialize, Hello, Kobe, Metta and The Narrative Group (TNG); All Inclusive Marketing (AIM), Camp Jefferson, Citizen Relations, Cossette, Cossette Media, Impact Research, Jungle Media, K72, Level Eleven, Magnet, Mekanism, Middle Child, PathIQ, Septième, and more.

The Office Manager:

Reception: Priority #1 is to open the office in the morning and answer the phones. The Office Manager is the face of Mekanism and maintains a presence in the office, receiving guests and deliveries, and answering the main phone line throughout each business day.

Office Appearance, IT and Kitchen Organization & Inventory: The Office Manager is responsible for keeping the office organized, clean, and the kitchen well stocked. We have an average of 45 employees in house at all times, and more than that in and out. The Office Manager should take an active role in keeping up the appearance of our office. This also means working with the President, CCO and the building contacts on any new projects. The Office Manager is also responsible for managing the general office supply, IT equipment, kitchen/food budget and being a liaison with property management.

People Support: The Office Manager is to fulfill executive assistant tasks for company partners and other Executives as needed. This includes managing calendars, booking travel, scheduling meetings in and out of the office, making reservations, ordering gifts, working with other location office managers, doing timesheets, getting lunch for internal or client meetings and whatever else may arise.

Scheduling: As Mekanism has many projects running at any one time and is largely a project-based agency, the Office Manager must be aware of our many works in progress. Managing calendars for our meeting rooms and the ‘out of the office’ calendar is an integral part of the Office Manager’s role. This includes being aware of changing needs and communicating with all levels of staff to keep everyone’s schedules running smoothly.

Social Events: The Office Manager manages a few social events that happen throughout the year, including but not limited to our annual holiday party, employee birthday celebrations, and other office outings. This will also include working with the Mekanism Social Committee, an internal team of very dedicated social planners. The office manager should also maintain the Mek culture, and proactively drive communication that brings people together and creates a sense of community. Examples of this include: consistent Thurs emails about Friday’s lunch, notifications of clients in the office or after work drinks.

New Hires: Assisting in logistics for onboarding new hires to MEK, coordinating with IT Directors to have equipment set, updating office directories and preparing new hires desk, and being the welcoming face of Mekanism.

Qualifications:

A confident and engaging people person
Strong organization and planning skills
Experience in an office assistant/admin role; phone skills a major plus
An eye for reducing clutter and keeping the overall office looking great
Calm and tactful under pressure
Professionalism, poise, and diplomacy to take on difficult issues
Discretion about private and confidential matters
Event/party planning experience a plus
Problem solver who is eager to help out and doesn’t mind random requests

Salary: $60,000 - $65,000

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