Project Manager

Seattle, WA, US (Hybrid)

✓ Dental Insurance ✓ Disability Insurance ✓ Health Insurance ✓ Life Insurance

Description

*MUST BE IN SEATTLE FOR OUR 3X A WEEK HYBRID*

Project Manager - Seattle

Who We Are:

We are a fiercely entrepreneurial ad agency that blends creativity and performance to build great brands. We call this approach Soul + Science. With offices in San Francisco, New York, Chicago and Seattle, we serve as collaborative business partners to some of the world’s best brands including Ben & Jerry’s, Jose Cuervo, Alaska Airlines, Charles Schwab and OkCupid, among others.

Being a Mekanista requires a rare combination of being a weird, fearless and wonderful person who enjoys birthday cakes, well behaved dogs, and shared sensibility of respect and not taking ourselves too seriously.

Mekanism has been named to Ad Age’s A-List and twice to their Best Places to Work list. Most recently, Mekanism was named Independent Agency of the Year by The Drum and a Top 10 Most Effective Independent Agency in the US by the Effie Index. We have been profiled by The New York Times, Fast Company and ABC’s Nightline. Our campaign methodologies are studied by Harvard Business School.

The Project Manager

The Project Manager is a curious and inquisitive learner; someone with a project-management brain, a knowledge of integrated advertising tactics and a desire to facilitate great teams and their work. As a result, they wear many hats.

They have 2+ years of experience as a project manager in an advertising agency or similar industry. They are strong leaders and creative problem solvers whose project management expertise allows them to manage all aspects of the project life cycle from inception to delivery moving projects through all teams and project milestones. They will identify the need or opportunity to involve other internal/integrated agency departments at the optimal time including finance, creative management, brand management, strategy, media, social, data analytics, and production, ensuring everyone is clear on assignments, workload is manageable, calendars make sense, hours are being billed to the correct job, and a general solver-of-problems.

They maintain an understanding of a project’s ever-evolving needs, while keeping it on time and of the highest quality. They are a strong financial supporter who is committed to tracking projects, hours, and raising red flags as needed.

They should be interested in process, operations, system tools and have a desire to continue finding and developing improvement and efficiencies in the system.

Key Areas of Responsibility:

Responsibilities include, but are not limited to:

The hub of information for all things related to workflow development and delivery for the brand/project; they should be in the know on everything

Partner with BM to liaise between depts, ensuring information, feedback, and documents are routed to the appropriate people
Own PM system entry and maintenance
Own daily or weekly hotlist and internal status meetings (as needed)
Proactively identify potential efficiencies and/or issues i.e. efficient use of teams’ time, bandwidth issues, scheduling conflicts, brief clarity, incremental deliverables, etc.
Identify, secure, and assign resources/allocations for all projects on their assigned brand(s)
Production supporter: ensure production is brought into the process at the right time, create/manage holistic project schedules that allow for proper production time, initiate and schedule production kickoff meetings, ensure creatives are able to meet prod. schedule requirements from a resource standpoint
Financial supporter: Proactively manages to workflow budgets / scopes
Be the resources’ rock: ensure they are clear on assignments, workload is manageable, calendars make sense, a general solver of creatives’ problems
Create project folder & maintain up-to-date server organization/ asset management during creative development
Own creation of project timelines - work with all depts to get alignment and signoff prior to project start
Schedule and lead or facilitate internal meetings related to project milestones
Own notes and identify feedback and next steps for all internal team meetings in creative development

Embody the Mekanism Values

Believe in bold
Bring your weird
Practice optimism
Have each other’s backs
Pursue what’s next
Give a sh*t

Qualifications:

At least 2 years of Project Management (or similar) experience
Be a team player, ability to effectively play nice with others
Ability to lead multiple brands; solid communication and decision-making skills
Exceptional organizational skills; able to juggle multiple projects as well as disparate information
Comfort in working autonomously, while also keeping Head of Project Management and PM team abreast of all project’s status
Agency experience mandatory; experience managing multiple brands highly preferred
Curious and inquisitive: someone that wants to roll up their sleeves and build something new
Able to work under tight deadlines and handle multiple tasks in parallel

Salary: $70,000

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